Minutes

Executive Board Meeting Minutes - March 11, 2009

mmayes — Tue, 08 Jun 2010 21:17:09 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
March 11, 2009
3:00 â€“ 5:00 pm
Call-in Info: 312.569.1400; meeting ID 2009

Present: Katrina Perez, Maureen Malinowski, Laura Ikens, Pat McCarthy, Dianna Wiggins

President Katrina Perez called the meeting to order at 3:10 pm.
Motion to approve agenda was brought forward by Laura I. Seconded by Diana W. Agenda was approved.
Motion to approve the minutes of February 3, 2009, meeting was brought forward by Katrina P. seconded by Diana W. Minutes were approved.
Committee reports
A. Programs â€“
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Action Items: The SLA program â€œTwinning Projectâ€ discussed. Complete information on the program administration is found on web site at http://units.sla.org/chapter/cdc/twinning.html.
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Laura I. moved to vote for establishing a sister relationship with a developing country librarian through the SLA Twinning Project. The motion was seconded by Diana W. Vote Tally: Maureen -- yes, Diana -- yes, Laura â€“ yes , Katrina -- yes, Pat â€“ yes.
Action Item: Diana will follow-up with SLA.
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March program â€“ 40+ members have registered to attend the March program. No sponsor for March meeting. Speakers scheduled to start at 6:00 p.m. Paty Schintgen scheduled to speak for 5 minutes.
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April program â€“ Michael Leonard, Dominican University, will speak on the topic, â€œPersonal Storytellingâ€ at the April 7th dinner.
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May program â€“Topic: â€œAligning Services for Maximum Valueâ€ may be changed depending on availability of executives to participate in panel discussion. One speaker has backed out; Deb Schwartz is still committed. At least three needed for panel discussion.
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September Business Meeting â€“ Lunch at Union League Club. Survey Monkey will be used for voting this year. Nominations committee will need to email membership asking for volunteers. Bobbie G. is in charge of nominating committee.
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Fall Event â€“ November 5th at Union League Club, Ann Caputo, president-elect of SLA will speak on the state of the SLA. â€œCreate, Innovate, Succeedâ€ symposium will be held at MLS office Burr Ridge 8 â€“ 3:30 p.m.
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Diana W. -- Career Day expenses totaled $100 + unknown shipping costs. Will forward receipts to Maureen M.
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No DineArounds currently planned. JoAnn Kiley is in charge. Discussed the need for new volunteers for this important and easy event to plan.
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Discussed need to update web site with current committee members.
Action Item: Michelle Mayes to be notified.

B. Chapter Infrastructure
Laura I. â€“ will make suggestions about combining or eliminating committees.
Action Item: review practices to recommend committee realignments.
Action Item: contact Bobbie G. regarding the nomination process.
Action Item: contact Ramona H. re digital archives

C. Internal Communications
Eve Gaus is new chair of communications committee.
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April issue of the Informant is ready to be sent. Paper quality and postage have been upgraded to correct problems with past issue.
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Action Item: contact Michelle M. re alternative web platforms.
Action Item: Drop volume and number from April issue of Informant.

D. Finance
Signature cards have been received by Bank of America.
Maureen M. will send cash flow report next week.
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PayPal discussed. Maureen recommended that vendors pay by check if they are not paying the usual sponsorship fees. In that case Maureen will generate an invoice manually. Katrina P. and Dianna W. are creating carts for different levels of sponsorships so that vendors can then pay those by PayPal.

E. Outreach & Promotion
Bonnie S. is working on pairing members with students at chapter meetings.

F. Membership and Vendor Relations
Lorene K. requested new membership list for Informant mailing. Drawing to possibly take place at upcoming meeting.
Date of next meeting: Tuesday, April 14, 2009, 3:00 to 5:00 p.m.
Meeting pulse: 4.02
Next Meeting Date â€“ Dianna W. recommended using Doodle.com to announce date of next meeting.
Katrina P. called for a motion to adjourn. Motion to adjourn brought forward by Maureen M. and seconded by Laura I.
Meeting adjourned at 5:00 pm.

Executive Board Meeting Minutes - February 3, 2009

mmayes — Tue, 08 Jun 2010 21:01:54 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
February 3, 2009
4:00 â€“ 5:30 pm
Call-in Info: 312.569.1400; meeting ID 2009

Present: Katrina Perez, Maureen Malinowski, Lorene Kennard, Pat McCarthy, Dianna Wiggins

President Katrina Perez called the meeting to order at 4:08 pm.
Motion to approve agenda was brought forward by Dianna W. Seconded by Lorene K. Agenda was approved.
Motion to approve the minutes of December 16, 2008, meeting was brought forward by Dianna W. seconded by Katrina P. Minutes were approved.
Committee reports
A. Programs â€“
Dianna Wiggins discussed a possible program to mentor library students including a Shadow Librarian Day. Dianna W. and Lorene K. volunteered to work on this project.
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Dianna Wiggins discussed a possible program to mentor library students including a Shadow Librarian Day. Dianna W. and Lorene K. volunteered to work on this project.
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The importance of hospitality at chapter events was discussed and ways to make new members feel welcome included assigning a board member to make introductions to other members and to sit with the new members at the event. Â
Dianna W. discussed 2009 Speakerâ€™s Budget. Possible speakers this year are Michael Leonard, Michael Steven, Karen Huffman (National Geographic Society) and Ann Caputo for the Fall Workshop (Nov. 11th) â€œInnovation, Crate, Succeed.â€
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Dianna W. discussed cost of Centennial Showcase shipping. Total cost of shipping $1,000 which she thought to be a poor value.
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Dianna W. wants to facilitate a joint meeting with the St. Louis SLA chapter. The possibility of using a v-tel conference format or webex was discussed.
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Networking solutions for unemployed librarians was discussed. Perhaps a breakfast meeting or partnering with a library recruiter would be beneficial.
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Action item: SLA Cares â€“ Diana W. will reach out to volunteers. Patty Schintgen was mentioned as a possibility.

B. Infrastructure â€“ Laura Ikens â€“ Nothing to report. Ramona is working on archives. Katrina P. will talk to her about digital archives.

C. Internal Communications: Katrina Perez reported on preliminary plans to investigate alternative platforms to host chapter web site. One alternative would be to move to the SLA hosted platform since there is no cost.
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The Informant was well received by those who received it. A majority on the mailing list did not receive. Lorene K. will check accuracy of mailing and email addresses with SLA.
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Action Item: Pat M. will contact Marilyn C. to find out how many Informants were returned by Post Office.
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Maria Arcos is managing problems with the discussion list.
Action Item: Pat M. will contact Maria and SLA to straighten out list problems.

D. Finance: Maureen Malinowski reported financial reports were sent to Laura Spear. She completed them as professional courtesy, no charge. The Association will send a $50.00 gift card for her services.
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Cash flow report: $80, 000 balance.
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Maureen M. wants to set up a cart on PayPal for use by vendors, a one time procedure. Dianna W. indicated only two vendors used PayPal last year.
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The PayPal cart used to register for meetings needs to be edited.

E. Outreach & Promotion â€“ Discussion of the difficulty of getting members to fill committees was discussed.

F. Membership and Vendor Relations -- Lorene K. â€“ Will work with SLA HQ to get a list of Illinois members whose memberships have lapsed, and contact them.
New Business â€“ None
Meeting pulse: 4.8
Next Meeting Date â€“ Dianna W. recommended using Doodle.com to announce date of next meeting.
Katrina P. called for a motion to adjourn. Motion to adjourn brought forward by Lorene K. and seconded by Dianna W.
Meeting adjourned at 5:26 pm.

Executive Board Meeting Minutes - August 19, 2008

mmayes — Tue, 08 Jun 2010 20:43:03 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
August 19, 2008
4:00 â€“ 6:00 pm
Conference Call Dial-in: 312.569.1400; meeting ID 1867

Attendance: Katrina Perez, Lorene Kennard
Dial-In: Maureen Malinowski, Ramona Howerton, Bonnie Tilton Sebby

President-Elect Katrina Perez called the meeting to order at 4:05 pm.
Appove agenda. A motion was introduced by Bonnie S. and seconded by Ramona H. Motion carried.
Approval of the minutes of July 2, 2008. A motion was introduced by Maureen M. and seconded by Ramona H. Motion carried.
Committee Reports and Action Items
A. Programs â€“ Katrina Perez: Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development
Katrina P. reported the following regarding Chapter meetings: Â
Sept 08 meeting: sponsor is Softlink. October, November and December have no sponsors as of yet. December is the Holiday Party. CALL is interested in hosting a February 09 joint meeting with us.
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Bonnie S. suggested that the January 09 meeting might be a DineAround. This is under consideration. Â
No recent information on the Book Club.
Action item: Katrina P. will follow up with Margaret Quinlan
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The postcard mailing was well received. However, feedback has indicated that some Chapter members did not receive a postcard. We will investigate the lists further.
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Action item: Katrina P. will follow up with SLA Cares about what activity they have planned for the Holiday Party.

B. Chapter Infrastructure â€“ Ramona Howerton: Archives, Awards, Nominating
The Nominating Committee has announced the candidates for the elected positions.

The Awards Committee has announced the categories for awards. They have added two additional categories to align with SLA Headquarters. New are the â€œGreen Awardâ€, and â€œWeb 2.0 Awardâ€. The â€œWeb 2.0 Awardâ€ is a combination of the Technology & Marketing awards.
The Awards Committee has innovated by dividing itself into two groups. Amy Affelt is chairing the Awards Committee group responsible for awards at the National level. Bobbie Goering heads the Awards Committee group responsible for awards at the Chapter level.
The Awards Committee is finalizing arrangements to videotape the Awards ceremony at the Holiday Party.
Deadline for nominating for awards is September 30, 2008.
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No report on Archives.
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Action item: Ramona H. will send Bonnie S. the information about the awards to insert in the official minutes.
Action item: Bonnie S. will update the Recommended Practices and submit for posting to the web site.
Action item: Ramona H. will status with Lori Volpe.

c. Finance: Maureen Malinowski
Maureen M. reported that she posted the cash flow report. Both balances are healthy. The Chapter portion of the ILS Jobline, for example is over $7000.
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Maureen M. reviewed the way that the Pooled Account transactions are reflected on the spreadsheet. She noted that there are two entries, one for interest income and one for unrealized gains. Nothing has been reported yet for Q2 2008.
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Former Chapter Treasurer Karen Krupka submitted a budget comparison that was a very helpful document.
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Other budgetary issues: a suggestion was made to assign an official Board member to oversee the Leadership Council stipend and the Veteran Member Stipend. The Board decided to allocate that responsibility to the Professional Development Board liaison.
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Regarding the annual audit, Maureen followed up with Sikich about the potential of their representative auditing our Chapter books.
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Action item: Maureen M. will contact them about their fees.
Action item: Maureen M. will contact ILA and discuss whether or not they have an annual audit of the ILA account.

D. Internal Communications: Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM
Bonnie S. moved the report about the discussion lists to Old Business.
A concern was raised about the position of Webmaster. Will Michelle Mayes agree to continue as Webmaster?
Action item: Bonnie S. will approach Michelle Mayes and verify her interest in remaining as Webmaster.

e. Outreach & Promotion â€“ Lorene Kennard: Diversity, Public Relations, Student Outreach
Lorene K. reported that she is scheduled to speak at U of I (Champaign) to the LEAP program students about getting involved in professional organizations and will promote SLA via this discussion.
Action item: Lorene K. will follow up with Dominican U. about potential opportunities for promoting SLA among the MLIS students.
Old Business
a. Email Discussion list move to SLA servers.
We are ready to move forward in migrating to the SLA HQ platform and split the lists as previously agreed.
A communication will be sent to all current list members informing them of the changes to the discussion lists before the migration occurs.
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Action item: Bonnie S. will contact Maria Arcos. She will request that Maria submit a short summary to the Board of what will actually occur and the timetable for the migration.

b. Print publication
Lorene K. reopened the discussion about a print publication to compliment the Informant and requested a final decision as to whether we move forward. She also reviewed the cost options for the Chapter. As previously determined, funds are available to cover the costs. Lorene brought forth a motion to reinstate a print format of the Informant. Bonnie S. seconded; motion carried.
Content for the proposed print publication was already discussed and determined during previous meetings and online discussion. The Chapter is within publication guidelines to solicit advertising for a publication of this type.
The Board determined that the Informat editor will be the print publication project manager and the committee will act as the crew.
Action item: Lorene K. will verify final costs and communicate to the Board. She will finalize details with the vendor. The vendor will produce the first publication to coincide with the Annual Business Meeting in September.
New Business
a. SLA Annual Gala Event. The event will be held at the 2009 SLA Conference in Washington, D.C. This will be the 100th year anniversary of SLA organization.
The Board discussed the issue that HQ is asking the Chapters to support the gala. Since many Illinois Chapter members cannot attend the Annual Conference, it was decided to solicit input from the membership. The Board would consider feedback before making the final determination. Bonnie S. will develop a survey and have it ready to deploy on the day of the Annual Business Meeting. The survey will be announced at the meeting and will also be announced via the web site and discussion list. The results will be announced at the November meeting.

b. Change in Chapter voting procedures
This discussion about online voting capability for the membership was tabled until the next Board meeting.
The next Board meeting is Septmenber 17, 2008, at 4:00 pm. Location TBA.
Meeting pulse: 4.8
Motion to adjourn brought forward by Bonnie S. and seconded by Lorene K.
Meeting adjourned at 5:43 pm.

Executive Board Meeting Minutes - September 17, 2008

mmayes — Tue, 08 Jun 2010 15:30:30 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
September 17, 2008
4:00 â€“ 6:00 pm
Conference Call Dial-in: 312.569.1400; meeting ID 1867

Attendance: Ramona Howerton, Katrina Perez, Maureen Malinowski, Lorene Kennard, Bonnie Tilton Sebby
Guest: Secretary-Elect Pat McCarthy

President-Elect Katrina Perez called the meeting to order at 4:05 pm.
Appove agenda. Motion made by Bonnie S. to approve agenda and seconded by Lorene K. Motion carried.
Approval of the minutes of August 19, 2008. Motion made by Maureen M to approve minutes and seconded by Lorene K. Motion carried.
Committee Reports and Action Items
A. Programs â€“ Katrina Perez: Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development
Katrina reported that our Holiday Party sponsor is Dow Jones. Beth Arthur is seeking a sponsor for the November meeting.
The Book Club will meet on October 30th during lunch hour.
Nothing to report from SLA Cares Committee.
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Action item: Katrina will follow up with SLA Cares committee chair about plans for the Holiday Party.

B. Chapter Infrastructure â€“ Ramona Howerton: Archives, Awards, Nominating
Ramona H. announced that she will assume the role of Chapter Archivist.
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Action item: Lorene Kennard will contact Jane Candela about chairing the Membership Committee

c. Finance: Maureen Malinowski
Maureen M. reported that she posted the cash flow report. She further remarked that the pooled account has a â€œhealthy balanceâ€. All expenses are paid except the last meetings expenses.
Karen Krupka will prepare the 2009 budget and contact us in the upcoming weeks.
Maureen has received no response from Sikich Gardner about auditing the Chapter books. She has also checked the Illinois CPA Society website for accountants who specialize in nonprofit work.
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Action item: Maureen M. will contact Ahbeck Co., a firm that does work for nonprofits, to investigate them as potential auditors for the Chapter. She will also investigate who, if anyone, handles the audit for the Illinois Jobline, and contact that party as well.
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Lorene K. requested the Chapterâ€™s 501c_ number, or taxpayer ID for the newsletter consultant.
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Action item: Maureen M. will find out about our taxpayer ID and advise.

D. Internal Communications: Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM
Bonnie S. reported that Michelle Mayes has agreed to be Chapter Webmaster. She is also open to volunteer assistants. There are a few who new volunteers that will be contacted to work with Michelle as needed.
The discussion of the listserv move to SLA servers appears under Old Business.
The discussion of the print newsletter appears under Old Business

E. Outreach & Promotion â€“ Lorene Kennard: Diversity, Public Relations, Student Outreach
Lorene K. reported that Dominican University had not yet responded to her requests to be included in opportunities to promote SLA to MLIS students.
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Lorene is scheduled to speak to the LEAP students at University of Illinois in Champaign on October 2nd. She will discuss the variety of skills required for different types of librarianship and the importance of becoming involved in a professional organization such as SLA for networking. Lorene asked if she could host a drawing of some sort for the student attendees.
Old Business
A. Email Discussion list move to SLA servers.
Bonnie reported that Maria Arcos submitted a status report of the discussion list migration. Bonnie S. read the report to the Board and forwarded it electronically. SLA HQ has offered to populate the members list, but Maria will compare it to our current list before the migration. Maria informed the Board of her plans to send three notices to the current listserv members about the upcoming change. She also requested that the Board alert her about any specific language that should be included in these notices, and forward it for posting.

B. Print publication
The Board is moving forward with the print newsletter. It was decided to produce a quarterly publication. Lorene K. reported that the consultant requires about two months lead time to produce a newsletter. After the initial publication is set, the lead time may be shortened.
Projected deadlines for quarterly issues: Early January, April, end of July, and mid November.
There was a short brainstorming session on possible content.
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Action item: Bonnie S. will post an announcement of the new publication and call for volunteers. Interest is already being generated. We need both editors and writers for this project. Some writers may also be needed
New Business
A. Recommended Practice Changes to Intro Language
Discussion was tabled.

B. Change in Chapter voting procedures
The Board discussed how the voting procedures should be changed to enable members to cast their ballots electronically. The voting should be devised to enable each member to vote only once, similar to the SLA HQ ballots. It was determined that nominations could also be submitted online, providing that the nominee agreed to run for the office. The Board agreed that electronic voting should be implemented and will help members outside the Chicago vicinity to take a more active role in choosing their leaders. The current elections are handled at the Annual Business Meeting and the voting protocol is by voice vote. Those who cannot attend the meeting are unable to vote.
The Board will investigate how to implement electronic voting to be in place for the 2009 annual elections.
C. Ramona H. posed a question to the Board regarding how the programming year might be rethought to better assist a new President-Elect. It is difficult for a new President-Elect to have programming in place for the new calendar year when she/he is just assuming the duties. How could we coordinate the incoming and outgoing P-Elects to help them plan best?
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Action item: Katrina P. will talk with 2009 President-Elect Dianna Wiggins about this issue.
Action item: Lorene K. and Bonnie S. will investigate the current language in the Recommended Practices regarding the description of duties and work on making the appropriate changes as needed.
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The Board decided that, to assist in the transition period, January should be planned as a DineAround meeting. This will serve two purposes. The Program Committee will not need to plan for a formal meeting during their first active month as a committee. And, since January is usually harsh weather for travel, this may be a better plan for members. They can choose a dining venue either close to work or close to home and still participate in a Chapter event.
The next Board meeting is October 21, 2008, 4:00-6:00 pm.
Meeting pulse: 4.2
Katrina P. called for a motion to adjourn. Motion to adjourn brought forward by Bonnie S. and seconded by Ramona H.
The meeting was adjourned at 5:42 pm.

Executive Board Meeting Minutes - July 2, 2008

mmayes — Fri, 19 Sep 2008 15:54:17 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
July 2, 2008
4:00 â€“ 6:00 pm
Drinker, Biddle & Reath
Conference Call in: 312.569.1400; meeting ID 1867
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Present: Katrina Perez, Ramona Howerton, Lorene Kennard, Maureen Malinowski, Bonnie Tilton Sebby
Absent: Laura Ikens

President-Elect Katrina P. called the meeting to order at 4:11 pm.
Motion to approve the minutes as amended brought forth by Maureen M. Katrina P. seconded. Motion carried.
Motion to approve the agenda as amended brought forth by Lorene K. Ramona H. seconded. Motion carried.
Committee Reports

a. Programs: Katrina P.
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Katrina P. reported that no date is set yet for the Book Club. The book might already be selected, but we will not include specifics on the upcoming mailing.
The postcards are ready for stamping and labeling. Board volunteers are needed if they can help. These need to be posted soon.

b. Chapter Infrastructure: Ramona H. informed the Board that their nominations for upcoming offices election should be submitted to the Nominating Committee ASAP. Bobbie Goering is heading this committee. Elections will take place during the Annual Business Meeting in September.

c. Finance: Maureen M. Â
Cash flow report as of 7-1-08 was sent to the Board in advance of the meeting. The checking account balance was $25,538.86. The balance reflected payment of the balance of the travel stipend to the annual conference for a veteran member and payment of the open house expenses at the conference.
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Maureen contacted Dan Berg of Sikich regarding the auditing of the chapter records and will follow up with him regarding a quote.
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As requested by the Board, Maureen checked with Karen Krupka regarding the history of posting treasurer reports. Karen said that when she first became treasurer, she had sent the budget comparison report and cash flow report monthly to the Informant committee, but they didn't think that it was necessary so she then sent them every few months. She didn't recall that they were posted but she did post them to the Illinois Chapter COP before each board meeting. The Board decided that the budget comparison should be posted to the Chapter website on a quarterly basis.
Action Item: Maureen said that she would review the way that the Pooled Account transactions are reflected on the spreadsheet.

d. Internal Communications: Bonnie S. reported that the Board results of the Board vote for replacement for Nancy Smith will be inserted in the July 2, 2008 meeting minutes. Dianna Wiggins (McDonaldâ€™s Corporation) has been chosen to act as Director until the term ends in December 2008.
Action item: Laura I. will notify Dianna of the Boardâ€™s decision.
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The issue regarding Janice Keelerâ€™s missing article submission is resolved. Janice resubmitted it to Bonnie S. who has forwarded it to Editor Jim Obst. The summer event, a Shakespeare hike at Morton Arboretum has been scheduled. Tickets can be purchased directly online via the Arboretum website. Purchases are the responsibility of the individual attending. Katrina has posted the registration.

e. Membership & Vendor Relations: no report

f. Student Outreach & Promotion: Lorene K.
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Lorene K. reported that time is an issue regarding the preparation of a print newsletter. She suggests that the upcoming election candidate bios be part of the content.
Â Action item: Lorene K. will talk with the designer and forward the vendor quote to all Board members for their comments.
Old Business
Discussion of Old Business (Shakespeare Hike and print newsletter were integrated into the Committee Reports section).
New Business
a. For next monthâ€™s meeting, we will discuss the topic of the SLA Annual Gala Event. The event will be held at the 2009 SLA Conference in Washington, D.C. This will be the 100th year anniversary of SLA organization.
The next Board meeting is Tuesday, August 19, 2008, at 4:00 pm. Katrina P. will host.
Meeting pulse: 4.2
Motion to adjourn the meeting was introduced by Maureen M. and seconded by Ramona H.
Meeting adjourned at 5:24 pm.

Executive Board Meeting Minutes - June 2, 2008

mmayes — Thu, 18 Sep 2008 15:19:05 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Agenda
June 2, 2008
4:00 â€“ 6:00
Drinker Biddle Gardner Carton
191 N. Wacker
Call-In Info: (312) 569-1400
Meeting ID 1867
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Attendance: Laura Ikens, Lorene Kennard, Maureen Malinowski, Katrina Perez
Absent: Ramona Howerton
Call in: Bonnie Tilton Sebby
Guest: James Obst, editor of Informant

Meeting was called to order by President Laura Ikens at 4:02 pm.
Motion to approve agenda was brought forward by Bonnie S, and seconded by Katrina.
Presidentâ€™s comments. Laura thanked the Board for their support during the recent time that she has been focused on family issues.
Motion to approve to minutes of April 23, 2008 was brought forward by Katrina P., and seconded by Lorene K.
Jim Obst â€“ Informant
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Jim Obst, Informant Editor, discussed issues of strategic planning for the Informant. He offered his insights on types of publications, timing, formats, and needs for committee members.
The Board will consider alternatives that Jim suggested and begin studying the feasibility of launching a print publication mailed to all Illinois Chapter members. Content will be different from that offered on the Chapter website.
Committee reports and Action Items

a. Programs â€“ Katrina Perez: Meeting Arrangements, Book Club, SLA Cares, Professional Development
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All meetings are booked till the end of the year.
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Post card is designed and ready to go. Waiting on confirmation of Book Club date.
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Book Club is in August. It will be a lunch meeting. There will be a forum on the Chapter website for others to post comments on the book, so that those who canâ€™t attend the Book Club can be a part.

b. Chapter Infrastructure â€“ Ramona Howerton: Archives, Awards, Nominating
Report tabled due to Ramonaâ€™s absence.

c. Finance â€“ Maureen Malinowski
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Checking account is doing well. Expenses are paid except the May meeting bill. The SLA Conference stipend is set to be paid.
Harris Bank account is clear.
B o A account is still problematic. Karen Krupka was issued a debit card in her name; bank error. Steps are being taken for this to be rectified before Seattle in order to facilitate paying the Illinois Chapter gathering bill from the Library Bar.
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Action Item: Maureen will send the forms to Bonnie to sign. Bonnie will sign and fax them to Karen Krupka. Bonnie will forward the originals to Maureen.
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Maureen reported on her investigation of a suitable auditor. Others are using David Berg of Sikich Gartner in Aurora.
Action Item: Maureen will solicit a quote for auditing both the Illinois Jobline and SLA Chapter checking accounts.

d. Internal Communications â€“ Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM
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Webmistress Michelle Mayes is in process of posting the 2007 Board Meeting minutes that have not be available before.

e. Membership & Vendor Relations -- Laura Ikens
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Action item: Laura I. will put an item on the next meeting agenda discussing possibility of waiving the meeting fee for those Chapter members who are scheduled as presenters at that specific meeting.

f. Outreach & Promotion â€“ Lorene Kennard: Diversity, Public Relations, Student Outreach
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Great feedback from the Library Shadowing Day â€“ from both library hosts and their â€˜shadowsâ€™.

g. Planning & Special Projects â€“ Laura Ikens
Nothing to report
Old Business

a. Discussion List Policies -- vote to approve.
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Motion to adopt the circulated and previously discussed policies was brought forward by Maureen M. and seconded by Lorene K. Motion carried.

b. Google Groups vs. COP
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The Board agreed to continue using Google Groups as their means of communication.

c. Annual conference activities
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Lorene K. is will be formally exhibiting at the SLA Conference. She will have some extra materials from the packets available at her table.

d. Summer activities
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Ravinia dates and venue logistics were discussed. It was determined that Ravinia is problematic for many. Alternatives were offered.
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Bonnie and Lorene suggested that an event at the Morton Arborteum would be a viable alternative.
Action item: A Theater Hike to see â€œTaming of the Shrewâ€ on Sunday, Aug 3, 2008, is planned. Bonnie will arrange details.
Next meeting date and time : July 1, 4 â€“ 6 pm. Venue TBA
Meeting Pulse 4.7
Motion to adjourn was brought forward by Bonnie S. and seconded by Katrina P. Motion carried.
Meeting adjourned at 6:02 pm.

Executive Board Meeting Minutes - March 25, 2008

mmayes — Thu, 19 Jun 2008 00:36:15 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Agenda
March 25, 2008
3:00 â€“ 5:00
Conference Call
Call-In Info:
800-330-3719
Pass code 3128766134
Attendees: Laura Ikens, Maureen Malinowski, Lorene Kennard, Ramona Howerton, Katrina Perez, Bonnie Tilton Sebby
Absent: Nancy Smith

1. The meeting was called to order by President Laura Ikens at 3:05 pm.

2. Approve agenda. A motion to approve the agenda was brought forward by Bonnie S. Seconded by Maureen M.

3. Presidentâ€™s comments. Laura I. welcomed all back from a monthâ€™s hiatus.

4. Approval of the minutes of December 17, 2007. A motion to approve the minutes was brought forward by Katrina P. Seconded by Lorene K.

5. Approval of the minutes of January 28, 2008. A motion to approve the minutes was brought forward by Maureen M. Seconded by Katrina P.

6. Committee reports and Action Items

a. Programs â€“ Katrina Perez: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

Katrina reported that the Programs Committee was doing well. April meeting topic is Vendor Relations. Kristen Shea is contacting potential participants for a panel discussion. No meeting date is set yet.

Action Item: Lorene K. will contact Beth Arthur regarding whom to contact at Morningstar. Morningstar was the sponsor for the cancelled March meeting. Perhaps they will host the April meeting.

The May meeting topic is â€œSocial Networking Tools.â€ Date TBA.

We have received some negative feedback concerning the recently cancelled meeting. Unfortunately, the lack of participants determined that the meeting be cancelled. Problems about meeting planning are also related to the SLA calendar changes. This is new territory and we are dealing with this as aggressively as we are able.
A postcard mailing is again being considered. Katrina will explore this after firm dates are established for upcoming meetings. The Fall 2008 schedule of meetings is generally set already.

Margaret Quinlan will continue as Book Club Moderator. She is interested in having another Chapter member volunteer to assist. Three Book Discussion meetings are planned for 2008: April, July, and October.

The March DineArounds were generally successful. Average attendance at each venue was 10 persons.
Downtown venue was hosted by Kristie Gryswinski at the Mambo Grill. North Suburbs venue was hosted by Jan Sykes at Billy Berk's, Skokie. West Suburbs venue was hosted by Lorene Kennard at Emmet's Ale House, Downers Grove. The South Suburban DineAround was cancelled due to few respondents.

The Board may need to consider a replacement or substitute for the DineAround Coordinator Joanne Kiley who is assuming duties as CALL Treasurer.

The Board discussed possible summer outings. Suggestions included Blues Fest, Printerâ€™s Row Book Fair, Ravinia, Jazz Fest and other events. It is under consideration that each Board member may act as host for one event.

Action Item: Laura I. will email the Board about the host issue and solicit further ideas for summer outings.

Action Item: Katrina will develop a postcard mailing after meeting dates are in place for the next months.

b. Chapter Infrastructure â€“ Ramona Howerton: Archives, Awards, Nominating

Ramona H. gave a synopsis of Susan Chenowethâ€™s work with Chapter Archives issues. It was discussed at previous Board meetings that the Dominican University location is very inconvenient for committee members. Susan was exploring venue alternatives and other issues.
Susan was never contacted by Dominican University concerning a prospective intern to assist with the Chapter archives. Susan had suggested that the Chapter might sponsor a paid internship for an archives student to help revamp our holdings. Susan also contacted Northwestern University; there was no opportunity to relocate the archives at that venue.
Chapter Archivist Lori Volpe has stepped down. To replace her, Susan approached a Chapter member who indicated interest in becoming involved with the archival work. However, the DU location is a challenge for her and she cannot not consider volunteer at present.

Action Item: Ramona H. will contact Jan Chindlund at Columbia about the archives venue.

Action Item: Ramona H. will purchase the projector as discussed in the previous meeting after Katrina P. emails her the specifications.

c. Finance â€“ Maureen Malinowski

Maureen M. reported that the Chapter received a check for our share of the Aspirations Conference.
Glitches at the bank have delayed a smooth transition between Chapter treasurers. However, all bills are paid.

The Board discusses pros and cons of having a professional CPA perform the annual audit, and offer an honorarium for the service.
This issue is tabled until next meeting.

Action Item: Maureen M. will call the CPA Society and request contact information about CPAs who specialize in nonprofit accounting.

Changes in the budget line items were discussed. Maureen reported that we are required to keep specific categories to align correctly with SLA HQ., but we have some latitude in some areas. Royalties and meeting related are two areas the Board may modify.

Action Item: Maureen M. will post the budget as is now.

The Chapter may use the Treasurerâ€™s address for official Chapter-related mailings. A PO box is not required. Maureen M. has agreed to the Chapter using her address.

d. Internal Communications â€“ Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM

Bonnie S. reported that some Chapter meeting minutes are still to be posted. She is working on this issue.

A list of Past Presidents contact information was forwarded to Katrina P.

Jim Obst has two new Informant members. Shelly Garik and Eileen Davenport have joined the Informant committee.

e. Membership & Vendor Relations â€“ Nancy Smith: Membership, Vendor Relations

Action Item: Laura I. will speak with Nancy Smith this week on Membership and Vendor Relation issues.

f. Outreach & Promotion â€“ Lorene Kennard: Diversity, Public Relations, Student Outreach

Lorene K. reported that she emailed Illinois Fellow Susan DiMattia. Susan recommended contacting SLA HQ and checking the website on Diversity guidelines.

Lorene K. also noted that Ozzie Mezza has agreed to be the Diversity Committee Chair.

Regarding PR, Lorene is investigating outreach efforts to extend invitations to our meetings.

Lorene emailed U of I and Dominican U. about getting more students involved in SLA. There are few students that indicated interest in the Shadow a Librarian event. Communication may be part of the problem. Monitoring student blogs was discussed.

g. Planning & Special Projects â€“ Laura Ikens: Strategic Planning

Nothing to report.

7. Old Business

a. Discussion List Policies

Action Item: Laura I. will call for an email vote on the Discussion List Policies in the next two weeks. Any additions or further changes should be posted to the GoogleGroup list.

b. Projector

Action item: Ramona H. will purchase the projector.

Going forward, the President Elect is responsibility for keeping the projector in her (his) possession on behalf of the Chapter.

8. New business

The Board will decide this week whether to use the SLA CoP or the GoogleGroups list as the preferred mode of communication. Opinions and feedback should be directed to Katrina P. Katrina also offered to help troubleshoot issues with GoogleGroups.

Laura I. announced that the Board will review and discuss the Advocacy section of the Strategic Plan at the next Board meeting.

9. Next Board meeting is scheduled for April 15, 2008, 4:00 â€“ 6:00 PM. Katrina P. will host.

10. Meeting Pulse 4.5 /5.0

11. A motion to adjourn the meeting was brought forward by Bonnie S. and seconded by Maureen M. Motion carried.
The meeting was adjourned at 4:38 pm

Executive Board Meeting Minutes - January 28, 2008

mmayes — Thu, 19 Jun 2008 00:34:08 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Agenda
January 28, 2008
4:00 â€“ 6:00
Drinker, Biddle
191 N. Wacker Dr., 37th Floor, Room 37G

1. President Laura Ikens called the meeting to order at 4:06 PM

2. Present: Laura Ikens, Maureen Malinowski, Katrina Perez. Call in- Bonnie Tilton Sebby

3. Motion to approve agenda brought forward by Bonnie. Seconded by Maureen. Motion carried.

4. Presidentâ€™s comments: Presidnet welcomed all to the first 2008 meeting. Noted that she would discuss the Leadership Summit in more detail later on the agenda. Noted that Illinois Chapter was recognized for the largest increased number of new members in 2007. We grew by 65 members. To celebrate this, SLA HQ awarded the Illinois Chapter with one free Annual Conference attendee admission.

5. Approval of the minutes of December 17, 2007: tabled to February meeting.

6. Committee reports and Action Items

a. Programs â€“ Katrina Perez: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

Katrina reported that the Planning Committee would meet on 1/30/08.

b. Margaret Quinlan has agreed to continue as Book Club Discussion chairperson

Katrina reported that the Planning Committee would meet on 1/30/08.

c. Margaret Quinlan has agreed to continue as Book Club Discussion chairperson

Katrina reported that the Planning Committee would meet on 1/30/08.

Margaret Quinlan has agreed to continue as Book Club Discussion chairperson.

The February meeting will be a dinearound. This will facilitate members attendance close by their home or office.

Professional Development has no committee chair yet.

Maureen noted that Chapter Member Jan Sykes presented on ROI recently at North Suburban Library System. Her presentation would be a great professional development discussion for a meeting.

Action item: Katrina will circulate the Planning Committee list to the Board.

The Board discussed the dividing of duties for Planning Committee members to make the task less burdensome.

d. Chapter Infrastructure â€“ Ramona Howerton: Archives, Awards, Nominating

Report tabled until February; Ramona absent due to illness.

e. Finance â€“ Maureen Malinowski

Maureen reported nearly all figures were in agreement, comparing old and new. The Budget should be approved as submitted, with the exception of the Archives figure forecast.

We expect no expenditure from the January CALL meeting.

Laura asked about the issue of auditing SLA reports. She reported that SLA HQ had noted that if the auditor wished to review down to the bank statement and receipt level, we should comply as requested.

Action item: Maureen will contact Nancy Sansalone at SLA HQ after the final report is submitted, and discuss guidelines and best practices for tapping persons for the yearly audit.

Action Item: Maureen will post the budget to the CoP.

f. Internal Communications â€“ Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM

Action item: Bonnie S. will follow up concerning Board Minutes posting to the Chapter website. (from 9/26)

g. Membership & Vendor Relations â€“ Nancy Smith: Membership, Vendor Relations

Action item: Karen will follow up with Tom Rink after Jan. 1

h. Outreach & Promotion â€“ Lorene Kennard: Diversity, Public Relations, Student Outreach

Action item: Nancy S. and Bonnie S. will conference after Jan 1 to strategize about the grant proposal.

i. Planning & Special Projects â€“ Laura Ikens: Strategic Planning

Action item: Ramona H. will forward latest copy of the Strategic Plan to Laura I.

Action item: Laura I. will review, revamp and forward update to Michelle Mayes for uploading.

Action item: Laura I. will review the objectives on the Chapter website. (from 10/22)

7. Old Business

a. Discussion List Policies

b. Sponsorship levels

Action item: Laura I. will change the Recommended Practices document and post to the website.

c. Projector

Action item: ALL board members ill look on both websites (Epson and InFocus), compare and make recommendations for January meeting.

d. Volunteers and committee assignments.

Action item: Jane C. will begin an email discussion to assign volunteers to appropriate committees.

Action item: All Board members will be begin considering prospective members from this list. Members will begin reaching out to these people.

e. COP facilitator transition.

Action item: Jane C. Will conference with Bonnie S. and Maureen M. after Jan. 1 about the CoP.

8. New business

a. Strategic Plan brainstorming.

b. Leadership Summit overview and update

9. Next meeting date and time

10. Meeting Pulse

11. Adjourn

Executive Board Meeting Minutes - December 17, 2007

mmayes — Thu, 19 Jun 2008 00:32:22 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Agenda
December 17, 2007
4:00 â€“ 6:00
McGuire Woods
77 W. Wacker Dr., 44th Floor, Diversey Room

1. Call meeting to order by Laura I. at 4:06 pm

2. Approve agenda

Moved: Jane C. Second: Karen K. Motion carried.

3. President-electâ€™s comments

Laura I. and Ramona H. offered their thanks to the outgoing members.

4. Approval of the minutes of November 26, 2007.

Moved: Jane C. Second: Karen K. Motion carried.

5. Committee reports and Action Items

a. Programs â€“ Laura Ikens: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

Action item: Laura I. will coordinate meeting planning summit with Katrina P.

Action item: Katrina P. will send a message to the listserv re volunteers for programming.

Joint CALL meeting: Kelly Kalenes will speak on Project Management.

Registration opens on the website. It has been posted to the listserv.

The meeting should last one hour.

Laura I. encouraged the Board members to support Katrina by attending this event.

Action item: Laura will sent Katrina her files of meeting ideas

Action item: Katrina will talk to Bobbie about Feb 08 meeting.

b. Chapter Infrastructure â€“ Susan Chenoweth: Archives, Awards, Nominating

Susan C. dropped a note to the Dean at Dominican with idea for an archives class project, internship or volunteer possibilities. Northwestern has also been emailed for suggestions about archives venues.

The Board discussed that Archives Committee is seeking a new chairman.

We need to investigate what policies exist for the Archives. We also need to strategize, going forward. What do we want to keep and in what formats?

Karen K noted that HQ mandates certain Treasurer materials for retention.

Action item: Ramona H. and Susan C. will work out a transition plan. They will check the HQ site and the older Chapter sites. Ramona will email the Leadership listserv on the archives mission statements.

Action item: Susan C. will check with the University of Illinois library program and determine if this can serve as an archives class project.

Going forward, Bobbie Goering will rotate to Awards Chairman; Ramona H. will move to Archives; Susan transitions to Nominating Committee.

c. Finance â€“ Treasurers Report discussion

Action item: Karen K. will investigate the process to move monies to the Pooled Fund Market account from the Chapter checking account.

Karen offered her thanks for friendships and support over the last 2 years.

Treasurer reviewed the notes and Janetâ€™s comments about categories in the budget report.

1) Awards & Gifts other than what we do at the Holiday Party. â€œThank youâ€ gifts have historically come from an Executive Discretionary fund.

2) Leadership stipend: Janet and Ramona will clarify that line item

3) Subcategory of Holiday Party â€“ eliminate this subcategory

Regarding the revenue move to the Pooled fund: Karen is waiting for the bill from Union League before moving funds.

d. Internal Communications â€“ Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM

Action item: Katrina P. will ask Michelle Mayes to look at other chapter websites to see what formats they are using.

Action item: Laura I. will send out a link to the wiki.

Action item: Bonnie S. will follow up and send all Board Meeting minutes to Webmaster.

CoP facilitator: Bonnie S. will transition to administrator after Jan 1. Maureen M. will be backup.

e. Membership & Vendor Relations â€“ Jane Candela: Membership, Vendor Relations

Jane C. thanked all for the friendship and camaraderie on the Board during her tenure.

We need to be sure to work off the most recent membership lists.

f. Outreach & Promotion â€“Nancy Smith: Diversity, Public Relations,Student Outreach

Action item: Nancy S. and Bonnie S. will conference after Jan 1 to strategize about the grant proposal.

g. Planning & Special Projects â€“ Laura Ikens: Strategic Planning

Action item: Laura I. will post the strategic plan to the listserv and website. (from 10/22)

Action item: Ramona H. will forward latest copy of the Strategic Plan to Laura I.

Action item: Laura will review, revamp and forward update to Michelle Mayes for uploading

h. Government Relations â€“ Ramona Howerton

Regarding the SLA Fellows Mentoring Program, this item will be moved to Membership.

Action item: Karen will follow up with Tom Rink after Jan 1.

6. Old Business

a. Sponsorship levels

Action item: Laura I. will change the Recommended Practices document and post to the website.

Revisions include:

1) Modifying verbiage relating to Sponsorship Levels

2) Eliminate items that are no longer relevant

b. Projector

Katrina P. investigated pricing and features of projectors.

Epson: $700 (6#)

Costs, quality and weight are concerns. Suggestions included a wheel bag for portability. Credit card purchases and warranty options were discussed.

Susan C. suggested investigating the InFocus brand. Katrina says this brand runs >$1000. Is this an issue?

Action item: ALL Board members will look on the both websites, compare and make recommendations for January meeting.

c. Volunteers and committee assignments.

Action item: Jane C. will begin an email discussion to assign volunteers to appropriate committees.

Jane C. distributed paper copies at Board meeting; she will resend the list to the call-in Board members.

Action item: ALL Board members will be considering prospective members from this list. Members will begin reaching out to these people.

d. 2008 budget.

The Board discussed line items and allocations for the 2008 Chapter Budget.

e. COP facilitator transition.

Action item: Jane C. will conference with Bonnie S. and Maureen Malinowski after Jan 1st about the CoP.

7. New business

Karen K discussed specific forms needed to be sent to Maureen Malinowski for Treasurer duties.

8. Next meeting date and time: Jan 28, 2008, at 4:00 pm â€“ venue TBD

9. Meeting Pulse 4.6

10. Adjourn

Moved: Jane C.
Second: Susan C.
Motion carried.
Meeting adjourned at 5:48 pm.

Executive Board Meeting Minutes - November 26, 2007

mmayes — Mon, 16 Jun 2008 23:02:30 -0400

Special Libraries Association â€“ Illinois Chapter
Executive Board Meeting Minutes
November 26, 2007
4:00 â€“ 6:00
McGuire Woods
77 W. Wacker Drive, 44th Floor, Belmont Room

Attendance: Jane Candela, Susan Chenoweth, Laura Ikens, Karen Krupka
Dial in: Ramona Howerton
Guest (Dial in): 2008 Treasurer Maureen Malinowski

President Elect Laura I. called the meeting to order at 4:06 PM.

Motion to approve the agenda was brought forward by Karen K. and seconded by Jane C. Motion carried.

1. President Electâ€™s comments

The yearâ€™s winding down and looking forward to the Holiday Party. Thank you to the Executive Board members who have completed their terms of office: Jane Candela, Susan Chenoweth and Karen Krupka. Welcome to the new Board members: Lorene Kennard, Maureen Malinowski and Katrina Perez.

2. Approval of Minutes

Motion to approve the minutes of the October 22 meeting brought forward by Jane C. and seconded by Karen K. Motion carried.

3. Committee reports and Action Items

a. Programs â€“ Laura Ikens: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

Laura I. Reported that no speaker has yet been arranged for the joint SLA / CALL meeting on January 18 as a breakfast meeting. Laura welcomes all ideas and suggestions. Maureen M. suggested project management as a topic, and will forward a speaker suggestion to Laura I.

The Holiday Party is scheduled for December 5 at the Union League Club. Champagne cocktails and a buffet will be served. No auction is scheduled.

Action item: Laura I. will coordinate meeting planning summit with Katrina P. (from 10/22)

Action item: Katrina P. will send a message to the listserv re volunteers for programming. (from 10/22)

b. Chapter Infrastructure â€“ Susan Chenoweth: Archives, Awards, Nominating

Susan C. reported on her conversation with Lori Volp regarding the archives. Materials are in one (1) 4-drawer lateral file cabinet and two (2) 4-drawer vertical cabinets. The file cabinets do not belong to SLA.

During Susan and Loriâ€™s conversation, Lori pointed out that the MLS office at 400 N. Michigan Ave. is only staffed during events, and thus the concern surfaced â€“ assuring that the archives remain accessible during evening and weekend hours, times most likely individuals will work on the archives. As a result, it was proposed that the availability of space at a university in the Loop be investigated. It was suggested that the Society of American Archivists (SAA) and/or the Chicago Area Archivists (CAA) might have ideas. The Board also discussed whether this could serve as a project for an archives student at the University of Illinois.

Action item: Susan C. will do some fact finding with Loop university libraries and the SAA and CAA.

Action item: Susan C. will check with the University of Illinois library program and determine if this can serve as an archives class project.

Action item: Susan C. will confirm with the Awards Committee that awards are finalized for the Holiday Party.

c. Finance â€“ Karen Krupka â€“ Treasurerâ€™s Report

Karen K. reported that the pins and ribbons discussed at previous Board meetings have been ordered (500 ribbons, 250 pins); ribbons should arrive within the next week to 10 days, the pins probably will not be received until late December / early January 2008. Itâ€™s anticipated that the expense will be reflected in the December Treasurerâ€™s report.

A discussion followed regarding the amount of cash in the Chapter checking account â€“ $53,753 â€“ and a motion was made by Jane C., seconded by Susan C. to move approximately $30,000 into the Pooled Fund Market account managed by Headquarters.

Action item: Karen K. will investigate the process to move monies to the Pooled Fund Market account from the Chapter checking account.

d. Internal Communications â€“ Bonnie Tilton Sebby â€“ Discussion List, Informant, Internet/Homepage, KM

Committee report tabled until the December Board meeting agenda.

Action item: Katrina P. will ask Michelle Mayes to look at other chapter websites to see what formats they are using. (from 10/22)

Action item: Bonnie S. will follow up concerning Board Minutes posting to the Chapter website. (from 9/26)

e. Membership & Vendor Relations â€“ Jane Candela: Membership, Vendor Relations

Jane C. provided a paper copy of the Vendor Relations year end report to Laura I, which included 2008 budget numbers.

Action item: Jane C. will forward the Vendor Relations year-end report to all Board members electronically.

Action item: Jane C. will contact Membership Committee chair for year end report and 2008 budget numbers.

f. Outreach & Promotion â€“Nancy Smith: Diversity, Public Relations, Student Outreach

Committee report tabled until the December Board meeting agenda.

Action item: Nancy S. will forward the e-link to the 5 Year Plan to Bonnie S. They will begin considering strategies to develop a grant proposal for submission early 2008. (from 9/26)

g. Planning & Special Projects â€“ Laura Ikens: Strategic Planning

Committee report forwarded to the December Board meeting agenda.

Action item: Laura I. will post the strategic plan to the listserv and website. (from 10/22)

Action item: Laura I. will review the objectives on the Chapter website. (from 10/22)

h. Government Relations â€“ Ramona Howerton

No activity to report.

Action item: Karen K. will talk to Bonnie S. regarding the SLA Fellows Mentoring Program, specifically about Tom Rinkâ€™s willingness to be a Mentor. (from 10/22)

4. Old Business

a. Discussion List Policies

Action item: Bonnie S. will forward the policy draft to the Board; the Board will approve it ASAP, and request that Discussion List Moderator Maria Arcos split the lists. (from 9/26)

b. Board Expansion

The Board unanimously voted to approve the Board expansion as proposed (copy attached). Further discussion is necessary to identify the appropriate selection procedure.

c. Sponsorship levels

A motion was made, seconded and carried to accept the suggested changes to Recommended Practices, Appendix 4a, Levels of Partnership.

Action item: Laura I. to determine procedure to amend Recommended Practices.

d. Projector

Action item: Katrina P. will investigate pricing and features of projectors. (from 10/22)

5. New business

a. Volunteers and committee assignments

Action item: Jane C. will begin an email discussion to assign volunteers to appropriate committees.

b. Volunteer recognition at Holiday Party

The Board discussed final details for volunteer recognition.

Action item: Laura I. will work with all Board members to assure the volunteer recognition list is as complete as possible.

c. 2008 Budget

Action item: All Board members will get 2008 budget projections from their respective Committee heads and forward to Karen K. prior to the next Board meeting (Dec. 17).

d. COP Facilitator transition

It was decided that the COP Facilitator will become a permanent responsibility of the Secretary position.

Action item: Jane C. will arrange time before the end of the year with Bonnie S. to effect a smooth transition.

e. Leadership Summit Stipend

Action item: Karen K. will send a reminder to the listserv regarding final date for submissions.

6. The next Board Meeting is scheduled for Monday, December 17, 2007 from 4:00-6:00 p.m., location to be determined.

7. Meeting Pulse: 4.68

8. The President Elect called for a motion to adjourn; so moved and seconded.

9. The meeting adjourned at approximately 5:45 p.m.

Addendum

To: SLA Board Members (President Ramona Howerton, Secretary Bonnie Tilton-Sebby, Treasurer Karen Krupka, Past President Susan Chenoweth, Director Jane Candela and Director Nancy Smith)
From: Laura Ikens (President Elect)
Date: November 26, 2007
Re: Expansion of Executive Board

I am hereby proposing expansion of the SLA Illinois Board by one member, to be designated as Director. This Board member will be responsible for co-chairing the meeting planning committee and will also take on special projects as designated by the board members.
Justification: All Board members have expressed that Board business can take an inordinate amount of time. As volunteers, we are a dedicated group, but have limited time due to professional and personal commitments and responsibilities. An added Board member would be able to assist in meeting planning, one of the most labor-intensive tasks, and also take on special projects as necessary.
Documentation: The Illinois Chapter Governing Document, approved on January 21, 2004, under the Executive Board section states:

The Executive Board (â€œBoardâ€) with a minimum of four members shall have the authority and responsibility to manage the Chapterâ€™s property and to regulate and govern its affairs.

The Document further states:

The Chapter may elect additional officers as specified by the Chapter Recommended Practices, and the needs of the Chapter.

The Chapter Recommended Practices only specify the makeup of the current Board, but do not make any recommendations or restrictions on Board expansion. Since there is nothing in our Recommended Practices prohibiting Board expansion and our Illinois Chapter Governing Document allows expansion of the Board based on â€œthe needs of the Chapter,â€ I recommend that we expand our Executive Board by one member, a Director. This item has been placed on the Old Business portion of our meeting agenda for November 26, 2007 and shall be brought to a vote.