Special Libraries Association – Illinois Chapter
Executive Board Meeting
November 21, 2005
3:00-5:00 p.m.
LOCATION: call in

Attendees:
Susan Chenoweth
Karen Trimberger
Bobbie Goering
Karen MacKenzie
Karen Krupka
Ken Des Jardins
Pricilla Stultz

• Meeting called to order at 3:02pm
• President’s welcome
• Approval of the minutes of October 24, 2005 motion by Karen MacKenzie, seconded by Ken Des Jardins, all approved.
• Review next steps from minutes of October 24, 2005 meeting
  • The following action items were carried over:
    • Action Item: Bobbie Goering work on finalizing Recommended Practices document.
    • Action Item: Priscilla Stultz—Look at Recommended Practices document to change name to Meeting Arrangements
    • Action Item: Priscilla Stultz—look at registration process for meeting arrangements.
    • Action Item: Priscilla Schultz—send Janet Hartmann updates by 9/2
    • Action Item: Priscilla Stultz—outline registration process in e-mail format to send to volunteers prior to meeting to avoid confusion.
    • Action Item: Priscilla Stultz—send Joyce and webmaster dates of all chapter meetings from now until program year end.
    • Action Item: All Board / Bobbie Goering—look at SLQ HQ website and read descriptions of HQ awards - http://www.sla.org/content/SLA/awardsrecognition/awardsdescriptions/index.cfm
• Committee reports
  • Programs ––Priscilla Stultz Programs, Dinner Arrangements, Book Club, SLA Cares, Professional Development
    • CARE: 11/8 outing to Chicago Food Repository was a success.
      • At holiday party committee will collect non-perishable food items for donation to the Food Repository (not doing a book drive in 2005)
    • Book Club: 9 members attended last week’s event, chair person stepped down and potential new chair is in discussions.
    • Dine-Around: 10/27 Dine-Around well attended in non-Chicago locations
    • Professional Development: Tech Tini 1/10 speaker from Lexis-Nexis
      • January Chapter meeting, joint with CALL 1/12 “Patriot Act”
      • Action Item: Priscilla Stultz—have Program Committee give recommendation to Board on new format for invitations to events (eVite, PayPal, RSVP etc.)
      • Action Item: Priscilla Stultz—Change name of “Holiday Party” to “Holiday Reception” for 2005 event.
      • Action Item: Priscilla Stultz—check on status of microphone for meetings at Union League.
  • Chapter Infrastructure – Bobbie Goering – Archives, Awards, Recommended Practices Manual, Nominating
    • Logo: waiting on feedback from Strategic Planning committee
    • Action Item: Bobbie Goering—look into “Trip (conference) Advisor” for SLA IL website
    • Recommended Practices: section one is in final stages.
  • Finance – Karen Krupka – Treasurers Report, Printing Services
    • Bank account is now at LaSalle Bank
    • Budget Update has been submitted to board and to SLA IL Website for publishing
    • We have two sponsors for 2005 Holiday Reception.
  • Internal Communications – Karen Trimberger – Discussion List, Informant, Internet/Homepage, KM
    • Informant: having difficulty getting content
      • Action Item: All Board—remind committees that they should each write an article for the Informant each year.
      • Action Item: Karen Trimberger—editorial calendar for Committee Chairs for articles for the Informant
    • Internet/ Homepage: members are not reading the calendar on website
      • Action Item: Susan Chenoweth—write reminder notice to post to Discussion List that all chapter news, events are only being posted to website.
      • Action Item: Karen Trimberger—on website reserve the top center box to highlight upcoming events.
      • Action Item: Priscilla Stultz—send email to Discussion List 4 days before RSVP deadline for events to encourage attendance.
      • Action Item: Priscilla Stultz—send out meeting email about each meeting to the Discussion List.
      • Action Item: Priscilla Stultz—send potential dates for SLA IL events to website so they can be posted as “tentative” dates.
      • Action Item: Ken Des Jardins—let Laura know that she should continue with the weekly calendar to the Discussion List.
  • Membership & Vendor Relations – Karen MacKenzie – Membership, Vendor Relations
    • Membership: still have not received report from HQ.
      • Action Item: Karen MacKenzie and Susan Chenoweth—send email to SLA HQ Executive Committee discussion list on lack of response from HQ in regards to membership report.
    • Vendor Relations: working on reworking vendor rates
      • Action Item: All—review “Reach your target market” document for review next board meeting.
  • Outreach & Promotion – Ken Des Jardins –International Relations, Public Relations, Student Outreach
    • International Relations: have had a person contact SLA IL about being sponsored for a two year membership to SLA.
      • Action Item: Ken Des Jardins—bring to board recommendation about supporting “twin” from India.
      • Action Item: Ken Des Jardins—research what SLA IL has done in the past in regards to “twins”
      • Action Item: Ken Des Jardins—contact Laura about PR chair stepping down.
  • Planning & Special Projects – Susan Chenoweth– Strategic planning, Government
    • Strategic Planning: meeting 12/2 –update will follow meeting
• Old business-Recommended Practices
  • Review and approve SLA Illinois Chapter sections
  • Review of Section 1. Officers and Appendix 3. Financial documents
• Set next meeting 1/12/2006 at 2:30pm at Union League Chicago
• Pulse: 4.528
• Adjourn—motion to adjourn by Karen MacKenzie, seconded by Ken Des Jardins, all approved.