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Executive Board Meeting Minutes - March 11, 2009

Tue, 06/08/2010 - 7:17pm — mmayes

Special Libraries Association – Illinois Chapter
Executive Board Meeting Minutes
March 11, 2009
3:00 – 5:00 pm
Call-in Info: 312.569.1400; meeting ID 2009

Present: Katrina Perez, Maureen Malinowski, Laura Ikens, Pat McCarthy, Dianna Wiggins

  1. President Katrina Perez called the meeting to order at 3:10 pm.
  2. Motion to approve agenda was brought forward by Laura I. Seconded by Diana W. Agenda was approved.
  3. Motion to approve the minutes of February 3, 2009, meeting was brought forward by Katrina P. seconded by Diana W. Minutes were approved.
  4. Committee reports
    A. Programs –
     
    Action Items: The SLA program “Twinning Project” discussed. Complete information on the program administration is found on web site at http://units.sla.org/chapter/cdc/twinning.html.
     
    Laura I. moved to vote for establishing a sister relationship with a developing country librarian through the SLA Twinning Project. The motion was seconded by Diana W. Vote Tally: Maureen -- yes, Diana -- yes, Laura – yes , Katrina -- yes, Pat – yes.
    Action Item: Diana will follow-up with SLA.
     
    March program – 40+ members have registered to attend the March program. No sponsor for March meeting. Speakers scheduled to start at 6:00 p.m. Paty Schintgen scheduled to speak for 5 minutes.
     
    April program – Michael Leonard, Dominican University, will speak on the topic, “Personal Storytelling” at the April 7th dinner.
     
    May program –Topic: “Aligning Services for Maximum Value” may be changed depending on availability of executives to participate in panel discussion. One speaker has backed out; Deb Schwartz is still committed. At least three needed for panel discussion.
     
    September Business Meeting – Lunch at Union League Club. Survey Monkey will be used for voting this year. Nominations committee will need to email membership asking for volunteers. Bobbie G. is in charge of nominating committee.
     
    Fall Event – November 5th at Union League Club, Ann Caputo, president-elect of SLA will speak on the state of the SLA. “Create, Innovate, Succeed” symposium will be held at MLS office Burr Ridge 8 – 3:30 p.m.
     
    Diana W. -- Career Day expenses totaled $100 + unknown shipping costs. Will forward receipts to Maureen M.
     
    No DineArounds currently planned. JoAnn Kiley is in charge. Discussed the need for new volunteers for this important and easy event to plan.
     
    Discussed need to update web site with current committee members.
    Action Item: Michelle Mayes to be notified.
    B. Chapter Infrastructure
    Laura I. – will make suggestions about combining or eliminating committees.
    Action Item: review practices to recommend committee realignments.
    Action Item: contact Bobbie G. regarding the nomination process.
    Action Item: contact Ramona H. re digital archives
    C. Internal Communications
    Eve Gaus is new chair of communications committee.
     
    April issue of the Informant is ready to be sent. Paper quality and postage have been upgraded to correct problems with past issue.
     
    Action Item: contact Michelle M. re alternative web platforms.
    Action Item: Drop volume and number from April issue of Informant.
    D. Finance
    Signature cards have been received by Bank of America.
    Maureen M. will send cash flow report next week.
     
    PayPal discussed. Maureen recommended that vendors pay by check if they are not paying the usual sponsorship fees. In that case Maureen will generate an invoice manually. Katrina P. and Dianna W. are creating carts for different levels of sponsorships so that vendors can then pay those by PayPal.
    E. Outreach & Promotion
    Bonnie S. is working on pairing members with students at chapter meetings.
    F. Membership and Vendor Relations
    Lorene K. requested new membership list for Informant mailing. Drawing to possibly take place at upcoming meeting.
  5. Date of next meeting: Tuesday, April 14, 2009, 3:00 to 5:00 p.m.
  6. Meeting pulse: 4.02
  7. Next Meeting Date – Dianna W. recommended using Doodle.com to announce date of next meeting.
  8. Katrina P. called for a motion to adjourn. Motion to adjourn brought forward by Maureen M. and seconded by Laura I.
  9. Meeting adjourned at 5:00 pm.