Special Libraries Association – Illinois Chapter
Executive Board Meeting Agenda
January 28, 2008
4:00 – 6:00
Drinker, Biddle
191 N. Wacker Dr., 37th Floor, Room 37G
1. President Laura Ikens called the meeting to order at 4:06 PM
2. Present: Laura Ikens, Maureen Malinowski, Katrina Perez. Call in- Bonnie Tilton Sebby
3. Motion to approve agenda brought forward by Bonnie. Seconded by Maureen. Motion carried.
4. President’s comments: Presidnet welcomed all to the first 2008 meeting. Noted that she would discuss the Leadership Summit in more detail later on the agenda. Noted that Illinois Chapter was recognized for the largest increased number of new members in 2007. We grew by 65 members. To celebrate this, SLA HQ awarded the Illinois Chapter with one free Annual Conference attendee admission.
5. Approval of the minutes of December 17, 2007: tabled to February meeting.
6. Committee reports and Action Items
a. Programs – Katrina Perez: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development
Katrina reported that the Planning Committee would meet on 1/30/08.
b. Margaret Quinlan has agreed to continue as Book Club Discussion chairperson
Katrina reported that the Planning Committee would meet on 1/30/08.
c. Margaret Quinlan has agreed to continue as Book Club Discussion chairperson
Katrina reported that the Planning Committee would meet on 1/30/08.
Margaret Quinlan has agreed to continue as Book Club Discussion chairperson.
The February meeting will be a dinearound. This will facilitate members attendance close by their home or office.
Professional Development has no committee chair yet.
Maureen noted that Chapter Member Jan Sykes presented on ROI recently at North Suburban Library System. Her presentation would be a great professional development discussion for a meeting.
Action item: Katrina will circulate the Planning Committee list to the Board.
The Board discussed the dividing of duties for Planning Committee members to make the task less burdensome.
d. Chapter Infrastructure – Ramona Howerton: Archives, Awards, Nominating
Report tabled until February; Ramona absent due to illness.
e. Finance – Maureen Malinowski
Maureen reported nearly all figures were in agreement, comparing old and new. The Budget should be approved as submitted, with the exception of the Archives figure forecast.
We expect no expenditure from the January CALL meeting.
Laura asked about the issue of auditing SLA reports. She reported that SLA HQ had noted that if the auditor wished to review down to the bank statement and receipt level, we should comply as requested.
Action item: Maureen will contact Nancy Sansalone at SLA HQ after the final report is submitted, and discuss guidelines and best practices for tapping persons for the yearly audit.
Action Item: Maureen will post the budget to the CoP.
f. Internal Communications – Bonnie Tilton Sebby – Discussion List, Informant, Internet/Homepage, KM
Action item: Bonnie S. will follow up concerning Board Minutes posting to the Chapter website. (from 9/26)
g. Membership & Vendor Relations – Nancy Smith: Membership, Vendor Relations
Action item: Karen will follow up with Tom Rink after Jan. 1
h. Outreach & Promotion – Lorene Kennard: Diversity, Public Relations, Student Outreach
Action item: Nancy S. and Bonnie S. will conference after Jan 1 to strategize about the grant proposal.
i. Planning & Special Projects – Laura Ikens: Strategic Planning
Action item: Ramona H. will forward latest copy of the Strategic Plan to Laura I.
Action item: Laura I. will review, revamp and forward update to Michelle Mayes for uploading.
Action item: Laura I. will review the objectives on the Chapter website. (from 10/22)
7. Old Business
a. Discussion List Policies
b. Sponsorship levels
Action item: Laura I. will change the Recommended Practices document and post to the website.
c. Projector
Action item: ALL board members ill look on both websites (Epson and InFocus), compare and make recommendations for January meeting.
d. Volunteers and committee assignments.
Action item: Jane C. will begin an email discussion to assign volunteers to appropriate committees.
Action item: All Board members will be begin considering prospective members from this list. Members will begin reaching out to these people.
e. COP facilitator transition.
Action item: Jane C. Will conference with Bonnie S. and Maureen M. after Jan. 1 about the CoP.
8. New business
a. Strategic Plan brainstorming.
b. Leadership Summit overview and update
9. Next meeting date and time
10. Meeting Pulse
11. Adjourn