1. Call meeting to order by Laura I. at 4:06 pm
2. Approve agenda
3. President-elect’s comments
4. Approval of the minutes of November 26, 2007.
5. Committee reports and Action Items
a. Programs – Laura Ikens: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development
Action item: Laura I. will coordinate meeting planning summit with Katrina P.
Action item: Katrina P. will send a message to the listserv re volunteers for programming.
Joint CALL meeting: Kelly Kalenes will speak on Project Management.
Registration opens on the website. It has been posted to the listserv.
The meeting should last one hour.
Laura I. encouraged the Board members to support Katrina by attending this event.
Action item: Laura will sent Katrina her files of meeting ideas
Action item: Katrina will talk to Bobbie about Feb 08 meeting.
b. Chapter Infrastructure – Susan Chenoweth: Archives, Awards, Nominating
Susan C. dropped a note to the Dean at Dominican with idea for an archives class project, internship or volunteer possibilities. Northwestern has also been emailed for suggestions about archives venues.
The Board discussed that Archives Committee is seeking a new chairman.
We need to investigate what policies exist for the Archives. We also need to strategize, going forward. What do we want to keep and in what formats?
Karen K noted that HQ mandates certain Treasurer materials for retention.
Action item: Ramona H. and Susan C. will work out a transition plan. They will check the HQ site and the older Chapter sites. Ramona will email the Leadership listserv on the archives mission statements.
Action item: Susan C. will check with the University of Illinois library program and determine if this can serve as an archives class project.
Going forward, Bobbie Goering will rotate to Awards Chairman; Ramona H. will move to Archives; Susan transitions to Nominating Committee.
c. Finance – Treasurers Report discussion
Action item: Karen K. will investigate the process to move monies to the Pooled Fund Market account from the Chapter checking account.
Karen offered her thanks for friendships and support over the last 2 years.
Treasurer reviewed the notes and Janet’s comments about categories in the budget report.
- 1) Awards & Gifts other than what we do at the Holiday Party. “Thank you” gifts have historically come from an Executive Discretionary fund.
- 2) Leadership stipend: Janet and Ramona will clarify that line item
- 3) Subcategory of Holiday Party – eliminate this subcategory
Regarding the revenue move to the Pooled fund: Karen is waiting for the bill from Union League before moving funds.
d. Internal Communications – Bonnie Tilton Sebby – Discussion List, Informant, Internet/Homepage, KM
Action item: Katrina P. will ask Michelle Mayes to look at other chapter websites to see what formats they are using.
Action item: Laura I. will send out a link to the wiki.
Action item: Bonnie S. will follow up and send all Board Meeting minutes to Webmaster.
CoP facilitator: Bonnie S. will transition to administrator after Jan 1. Maureen M. will be backup.
e. Membership & Vendor Relations – Jane Candela: Membership, Vendor Relations
Jane C. thanked all for the friendship and camaraderie on the Board during her tenure.
We need to be sure to work off the most recent membership lists.
f. Outreach & Promotion –Nancy Smith: Diversity, Public Relations,Student Outreach
Action item: Nancy S. and Bonnie S. will conference after Jan 1 to strategize about the grant proposal.
g. Planning & Special Projects – Laura Ikens: Strategic Planning
Action item: Laura I. will post the strategic plan to the listserv and website. (from 10/22)
Action item: Ramona H. will forward latest copy of the Strategic Plan to Laura I.
Action item: Laura will review, revamp and forward update to Michelle Mayes for uploading
h. Government Relations – Ramona Howerton
Regarding the SLA Fellows Mentoring Program, this item will be moved to Membership.
Action item: Karen will follow up with Tom Rink after Jan 1.
6. Old Business
a. Sponsorship levels
Action item: Laura I. will change the Recommended Practices document and post to the website.
Revisions include:
- 1) Modifying verbiage relating to Sponsorship Levels
- 2) Eliminate items that are no longer relevant
b. Projector
Katrina P. investigated pricing and features of projectors.
Epson: $700 (6#)
Costs, quality and weight are concerns. Suggestions included a wheel bag for portability. Credit card purchases and warranty options were discussed.
Susan C. suggested investigating the InFocus brand. Katrina says this brand runs >$1000. Is this an issue?
Action item: ALL Board members will look on the both websites, compare and make recommendations for January meeting.
c. Volunteers and committee assignments.
Action item: Jane C. will begin an email discussion to assign volunteers to appropriate committees.
Jane C. distributed paper copies at Board meeting; she will resend the list to the call-in Board members.
Action item: ALL Board members will be considering prospective members from this list. Members will begin reaching out to these people.
d. 2008 budget.
The Board discussed line items and allocations for the 2008 Chapter Budget.
e. COP facilitator transition.
Action item: Jane C. will conference with Bonnie S. and Maureen Malinowski after Jan 1st about the CoP.
7. New business
8. Next meeting date and time: Jan 28, 2008, at 4:00 pm – venue TBD
9. Meeting Pulse 4.6
10. Adjourn
