Attendance: Jane Candela, Susan Chenoweth, Laura Ikens, Karen Krupka, Bonnie Tilton Sebby, Nancy Smith
Dial in: Ramona Howerton
Guest: Treasurer Elect Maureen Malinowski
President Elect Laura I. called the meeting to order at 5:08 PM.
Motion to approve the agenda was brought forward by Karen K. and seconded by Bonnie S. Motion carried.
1. President Elect’s comments
Thanks to Karen, Jane and Bonnie for taking care of the meeting business for The Annual Business Meeting.
2. Approval of Minutes
Motion to approve the minutes of the July 23, Jane C. and seconded by Susan C. Motion carried.
3. Committee reports and Action Items
a. Programs – Laura Ikens: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development
Laura I. reported that Gary Price, our featured speaker for the Oct. 2, has cancelled. Consultant Nina Platt, recommended by Karen K., has agreed to this speaking engagement. Her topic is ‘change management’. The Chapter will pay her $1000 honorarium and book her at the Union League Club for the night of Oct 2.
No speaker is in place yet for November 2007 meeting.
Action item: Laura I. will check the membership list for the members’ dates of affiliation. (Tabled from previous meeting.)
b. Chapter Infrastructure – Susan Chenoweth: Archives, Awards, Nominating
Susan C. reported that she had spoken to the Deputy Director Scott ___??? Of the Metropolitan Library System regarding possible space for the Chapter archives. Due to a reconfiguration, they may have available space for us. No financial arrangements were discussed.
Action item: Susan C. will follow up with MLS and report findings at the next Board meeting.
c. Finance – Karen Krupka - Treasurers Report
Karen K. reported that the 2008 Budget draft has begun. We need to get input from the outgoing committee chairs as to their budget expectations, in order to better forecast needs and potential expenditures.
It was determined that the current Board will project figures for the 2008 Budget for continuity.
Susan C. posed the question about offering a Leadership Summit stipend for Jan 2008 meeting. She indicated that if we did this, we would need to begin planning now. Upon discussion, the Board decided to offer the stipend again.
Karen K. reported that Bonnie S. and she had been reimbursed for expenses related to the Annual Business Meeting.
d. Internal Communications – Bonnie Tilton Sebby – Discussion List, Informant, Internet/Homepage, KM
Action item: Bonnie S. will request that Webmaster Katrina Perez join the Oct. Board meeting and report on what services to the Chapter (such as our blog format) would be limited if we converted to HQ platform.
The CoP thread for capturing the names of all those to be designated with a “thank you” at the Holiday Party has been created.
Action item: Bonnie S. will follow up concerning Board Minutes posting to the Chapter website.
e. Membership & Vendor Relations – Jane Candela: Membership, Vendor Relations
Jane C. discussed the need for a membership drive. It was decided to approach prospective members to spearhead this initiative.
Action item: Karen K. will mine the Chapter survey for those who indicated a willingness to volunteer to create a list of prospective committee members.
The Board had discussed ribbons for Illinois Chapter members who attend the Annual Conference at the previous meeting. Karen K. had explored vendor ePromise as a source for purchasing recognition pins or ribbons for IL Chapter members to wear to indicate their Chapter affiliation. Bonnie S. asked whether the Chapter would prefer to wear a token of greater distinction, as conference delegates often wear several ribbons. Possibilities include state pins and other tokens. The majority felt that ribbons would be an inexpensive, workable solution; ribbons will be purchased for all Chapter conference attendees next June. Laura I. suggested that we also carry on the search for another type of token as well.
Regarding Student Liaison, Jane C. asked if this post must be a student. Laura I. referred to the Recommend Practices passage; there is no mandate that a student only fills this post.
Jane C. reported that Beth Arthur (Threshold Information) has been fabulous in Vendor Relations! Kudos to Beth!
We have been unable to contact the Student Stipend Awardee Melissa Zilic to discuss the stipend particulars.
Action item: Karen K. will contact Lenora B. at Dominican University about assuming this role.
f. Outreach & Promotion –Nancy Smith: Diversity, Public Relations,Student Outreach
Nancy S. reported that Scott Marriott has not responded to questions about continuing to underwrite the student fee to attend monthly meetings.
The Board decided to explore pursuing a grant for videoconferencing capacity in order to reach out across the state to our underserved membership.
Action item: Nancy S. will forward the e-link to the 5 Year Plan to Bonnie S. They will begin considering strategies to develop a grant proposal for submission early 2008.
g. Planning & Special Projects – Laura Ikens: Strategic Planning
Laura I. will call for a final vote on the Strategic Plan at the Oct. Board meeting.
h. Government Relations – Ramona Howerton
Ramona H. reported that, in reference to her query to SLA Headquarters, HQ wants the Illinois Chapter to be the beacon or “pilot” for tapping the SLA Fellows for tasks, including those Fellows outside our Illinois Chapter. Ramona suggested that we approach the Fellows for increasing membership.
4. Old Business
a. Discussion List Policies
The Board is ready to act on splitting the discussion lists into a members only list, and public list. The members only list is considered a member benefit and will include the actual topical discussions, job postings (according to the listserv rules) and proprietary information that non-members should not be able to view. The public discussion list will consist of announcements of interest to the general public.
Action item: Bonnie S. will forward the policy draft to the Board; the Board will approve it ASAP, and request that Discussion List Moderator Maria Arcos split the lists.
b. Chapter Survey
Laura I. reported on the survey results. She questioned about whether to spread the meetings throughout the regions and host fewer formal, downtown Chicago meetings. Or, host more “brown bag” professional development-type meetings. Also, although there has been dissatisfaction voiced by some members that meetings are generally hosted in Chicago, the survey indicated that venue is the most preferable to the majority of respondents. Jane C. asked about determining meeting topics and avenues to explore using new technology. Nancy S. noted that her library system has OPAL and WIMBA capabilities for interactive meetings.
Laura I. suggested that the Board request that upcoming President Elect Katrina Perez be involved in this matter going forward. In additional, we should convene an “informal” meeting to field meeting topic ideas and invite the survey respondents who indicated a wish to become involved to this session.
Action item: Laura I. will draft a proposal for this session.
5. New business
a. Board Expansion
Laura I. suggested that, due the volume of duties and average size of committees that the Board consider expanding to include either a ‘President Elect Elect’ or a Director At Large. The director would be responsible for special projects, and also represent the Chapter around the state. This is in accordance with the Recommended Practices, and the Board is considering candidates for the position.
6. The next Board Meeting is scheduled for Monday, October 22, 2007. Time and venue TBD.
7. Meeting Pulse: 4.7/5
8. The President Elect called for a motion to adjourn. So moved by Karen K; seconded by Jane C.
The meeting adjourned at 7:05 PM.*
Note: Susan C. departure at 5:58 PM.
