President Ramona Howerton called the meeting to order at 4:00 PM.
Motion to approve the agenda was brought forward by Karen K and seconded by Susan C. Motion carried.
Jane C. moved that the minutes of Mar 12, 2007 be approved as amended. Seconded by Karen K. Motion carried.
Laura Ikens: Programs, Meeting Arrangements, Book Club, SLA Cares,
The May meeting is scheduled for May 23. Copyright Clearance Corp will be the presenter. The CCC sponsored our September 2006 meeting.
SLA-IL and MLS is joining forces in planning a one-day conference, Nov 2, 2007. Tentative title: “An Interactive Conversation”.” SLA President Janice LaChance is booked as keynote speaker. The conference will “piggyback” on our Chapter meeting of Nov 1 and will be held in the suburbs. Laura is exploring arrangements for the meeting to be a screening of the movie, “Hollywood Librarian”
There are no formal meetings slated for summer. However, DineArounds are scheduled for the week of June 11.
September 12 is the Chapter’s Annual Business Meeting.
For the October 10 Chapter meeting, the Chapter has entered a co sponsorship arrangement to bring in Gary Price as guest speaker.
Susan C. asked if we could collect feedback about the meetings, as was the protocol in years past. We will be gathering feedback as follow up to the Sept meeting.
* Action item: Laura needs to confirm if Ozzie is assuming the Diversity Chair.
Susan Chenoweth: Archives, Awards, Nominating Committee
Lori Volp, the Chapter Archivist, has requested to step down from the position in the fall. Susan is in process of securing Lori’s replacement.
The Awards meeting will be held in December, and Awards Chairperson Jan Chindlund of McDonald’s Corporation has already secured her committee.
Bobbie Goering of Exelon Corporation has been tapped to head the Nominating Committee.
Susan contacted Scott Marriott to discuss alternative meeting venues, but Scott has not been available for discussion.
Karen Krupka: Treasurer’s Report
The Chapter has received its annual per capital allotment from HQ. The amount, calculated at $14.00/member, is based upon our membership as of 12/31/2006. At that time, the Illinois Chapter had 574 registered members.
The March 2007 meeting had a deficit of $700, due to lack of a sponsor. Karen reiterated that our cost per meeting could be reduced by eliminating the cash bar that creates a large expense.
The March meeting’s lack of sponsorship was based upon miscommunication and the sponsorship process needs addressing. Karen stated that we need a mechanism in place whereby the vendor confirmation is set and the Chapter immediately generates the invoice. When payment is received the Vendor Relations liaison will contact the Chapter Webmaster to add the notice of vendor sponsorship to the website. This will eliminate confusion and miscommunications. The Board agreed to implement this practice going forward.
Karen indicated that a few items are reported differently on this year’s budget. These are separate line items for the Holiday Party. The Leadership Summit wasn’t budgeted, and awards and gifts outside the chapter.
Nancy S. noted that it is good to have a place for annotations in the budget.
Bonnie S. asked when next year’s budget is due. Karen noted that it needed to be ready for the Transition Meeting.
* Action item: Karen will reach out to Janet Hartmann and Maureen Malinowski and articulate the budget deadline of Sept 1, 2007.
Bonnie Tilton Sebby: Discussion List, Informant, Chapter Website, KM
Bonnie reported that Maria Arcos is ready to proceed as planned with creating the two discussion lists and just needs the verifiable members list from HQ. Maria is also on vacation in October.
Jim Obst, Informant editor, has scheduled a meeting this week. He urges all to consider submitting content.
* Action item: Bonnie will meet this week with Katrina Perez about several website content issues and contact Lori Volp about meeting with her about Chapter history.
Jane Candela: Membership & Vendor Relations
Sponsors are responsible for providing any handouts or brochures at the Chapter meetings. They need to provide them ahead of the meeting date and may forward brochures to Ramona.
* Action item: Jane C. will confirm that Basch Subscription Service is the agreed sponsor of the May meeting. She will also communicate to the Vendor Relations Chair that all sponsors must provide promotion materials ahead of the meeting. The Chapter will not be responsible for printing sponsor materials for the meetings.
Jane reported a disconnect regarding membership issues. SLA HQ Membership Liaison Jill Calabria noted that she mailed monthly membership updates. However, the Membership Committee did not seem to be receiving membership communications.
* Action item: Jane C will contact Jill Calabria about the membership update issue.
Jane also reported that Beth Arthur is replacing Joyce Fedeczko as Vendor Relations Chair.
Nancy Smith: Diversity, Public Relations, Student Outreach
The Library Week Advocacy Day activities in Springfield went very well. Several legislators attend the Legislative Breakfast, and there were approximately 300 library personnel in attendance as well. A rally was also staged in support of, and encouragement for, the State Library.
Bonnie S. suggested that the Chapter has not done enough to celebrate our Student Stipend Winner. She suggested that this is news and should be featured on the website (or via The Informant).
There was a discussion about protocol concerning announcements and those who speak at the Chapter meetings. It was determined that members of the Board will perform the duties of Emcee and announcers unless others wish to submit their prepared remarks to the Board prior to the meeting.
It was determined that Chapter events need to be planned and announced on the website as soon as possible to give the members sufficient lead time to mark their calendars and arrange to attend. In addition, announcements to the listserv and other communication vehicles need to be posted ASAP.
Bonnie S. voiced her concern that the Chapter was not tapping into the experience of our longtime members. She suggested that the Board consider forming an “Emeritus” or other type of advisory board and reach out to our veteran members for their wisdom. The Board decided to pursue this idea, and will further this discussion at the next Board meeting.
Bonnie S. brought forward to two prospective summer outings for the Chapter. 1) Mary Ellen Murphy has offered to conduct a tour for SLA members of the photo exhibit at Chicago’s Museum of Contemporary Art. 2) Several members have already asked about a get-together picnic and concert at Ravinia in Highland Park. Bonnie S. suggested two dates, and the Board agreed to July 21. It was determined that attendees will be responsible for procuring their own ticket, and that dinner would be ‘potluck’ style.
* Action item: Bonnie S. will contact and firm up details with Mary Murphy, and forward dinner arrangements to Laura I. When dinner arrangements are set, Bonnie will create a reservation form for the event via Survey Monkey.
* Action item: Bonnie S. will pursue picnic arrangements and logistical planning for Ravinia and forward arrangements to Laura I. for approval. When plans are developed, Bonnie will create a reservation form for the event via Survey Monkey.
The next Board meeting is scheduled for May 21, 2007, at Duff & Phelps, at 4:00 PM.
The president called for a motion to adjourn. Susan C. moved that the meeting be adjourned; Jane C. seconded. Motion carried.
Meeting adjourned at 5:51 PM.
