Special Libraries Association – Illinois Chapter
Executive Board Meeting
22 January 2007
4:00 – 6:00
Duff & Phelps
311 S. Wacker Drive, Suite 4200, Chicago

Call in Call In # 1-888-955-5369
Host & Participate Code: 215744

Attendees: Jane Candela, Susan Chenoweth, Laura Ikens, Karen Krupka, Ramona Howerton, Bonnie Tilton Sebby
Attendees via dial-in: Nancy Smith
Guest via dial-in: Katrina Perez

1. The meeting called to order at 4:04 PM.

2. Motion to approve the minutes was brought forward by Jane C. and seconded by Karen K.

3. The President introduced and the Board welcomed new Board member Nancy Smith.

4. Web migration – Webmaster Katrina Perez

Katrina attended via telephone to report. There are still security problems with the website and unresolved issues about the HQ hosting. Laura I. offered to confer with Katrina about alternatives.

Action item: Katrina will research alternatives and report back at the next Board meeting.

5. Committee Reports

a. Programs – Laura Ikens: Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

i. Sit, Stay, Read is the SLA Cares survey choice for our nonprofit partner collaboration. SSR will be working with the Illinois Chapter in activities involving Chapter member volunteers.

ii. The Illinois Chapter meeting will be held in Chicago suburb Burr Ridge at the Metropolitan Library System venue. MLS will arrange transportation to accommodate those wishing to take the Metra train line. This service is offered to encourage those downtown and other suburban members to attend. Slated speaker is Library Consultant Donna Fletcher. MLS and the Chapter are sharing her fee, $750. MLS is arranging catering. This meeting has V-TEL capability. Nancy S. may arrange a V-TEL hookup for Rockford-area members.

iii. The Chapter Book Club meets in February and will discuss Thor Freeman's THE WORLD IS FLAT.

iv. Dinearounds are scheduled for March 5 and will be the Chapter’s March 2007 meeting.

v. Laura I. is working to secure a Diversity Committee chair.

vi. Professional Development: March 5, 2007 meeting at MLS is a planning session for upcoming MLS-sponsored initiatives. Partnering for a fall 2007 conference will be discussed. Also, Library Advocacy: Lawyers will partner with librarians in an IDES sponsoring a session on May 4, 2007. They are seeking libraries to give brief presentations on this subject.

Action item: Action item: Laura I. will contact Christina Stoll at MLS, and Gretel Stock-Kupperman about taking part in advocacy activities.

b. Chapter Infrastructure – Susan Chenoweth: Archives, Awards, Government Relations, Nominating

i. Susan C.’s report on the Government Relations committee, and her question concerning how we can best reach out to Laura Barnes Government Relations committee, sparked discussion. Laura I. asked if she could follow Illinois state legislation? How can we help her, and what are her needs?

Action item: Susan C. will pursue this with Laura and report for further discussion.

Action Item: Susan will call Lori Volp to verify issues concerning the Archives document retention mandates.

c. Finance – Karen Krupka – Treasurers Report:

i. Lorene Kennard has arranged for Morningstar analysts to audit our annual report. We are mandated to have an annual audit.

ii. PayPal issue is resolved.

iii. The Holiday Party produced a deficit of $700. Karen K. voiced concerns that the Union League Club's accounting department did not correct bill us. Only 58 people registered for the party, which was disappointing

iv. For the CALL / SLA Joint Meeting at the Union League Club, CALL's portion will be 2/3.

v. The signatory card for the checking account needs updating. Karen will circulate this to Laura I. and Bonnie S. who should be the current signatories with Karen K.

vi. The Chapter will write off delinquent "no-shows" expenses from 2006.

vii. Regarding the pooled fund at HQ, the December 2006 figures haven't arrived yet, but the fund has earned much more compared to performance last year at this time.

Action Item: Laura I. will advise on the contact person at CALL to forward the meeting’s bill when we receive it from Union League.

Action item: Ramona will forward $100 for the Open House in Denver.

Action Item: Karen will send a note to the listserv to request people check that their accounting departments have the correct information. People should also update their addresses if needed for paying registration fees.

d. Internal Communications – Bonnie Tilton Sebby: Discussion List, Informant, Internet/Homepage, KM

i. The report from Webmaster Katrina Perez is noted as agenda item #4.

ii. The Informant is doing a great job securing topics of interest to the Chapter. Jim Obst asks for submissions at any time.

iii. There has been difficulty in procuring the updated membership list that our listserv manager Maria Arcos needs for verifying as we migrate to the HQ platform. Action item: Jane C. offered to expedite this issue with the Membership Committee and follow up with Bonnie S.

e. Membership & Vendor Relations – Jane Candela:

i. Joyce Fedeczko, Vendor Relations Chair reports that Library Associates wants to sponsor a meeting. Laura I. suggested the April Student Outreach meeting. Jane C. was requested to alert Joyce that vendors must supply their own brochures for these meetings, as we should not be printing them.

ii. Joyce has also requested a replacement as Vendor Relations Chair. She has recently been elected Treasurer of the Petroleum Division and needs to channel her time with the Division.

6. Old Business

a. The Board continued its previous discussion the dates for eligibility for the student stipend for the Annual Conference. Laura I. noted that December graduates should be eligible to apply. Ramona H. noted that Scott Marriott is following up concerning the extension of the Student Stipend submissions to Feb 18.

It was also discussed that vendors might consider sponsoring the student stipend. Karen K. noted that other Divisions, including the Legal Division, do this. Upon further discussion regarding ethics of accepting considerations from vendors, it was decided that Karen K. would research this further with the Legal Division.

Action Item: Karen K. will ask the Legal Division about the ethical issues of vendor sponsorship.

b. A stipend for a mid-career Chapter member to attend the annual conference was discussed at the previous meeting. Karen K. suggested that in the future, this stipend should be known as the Veteran grant. The Board agreed to develop this for applicants of the 2008 conference.

c. Laura I. and Ramona H. requested reimbursements for their incurred expenses to attend the SLA Leadership Summit in January 07.

d. Name tags: Karen K. requested help in having these printed. Jane C. and Ramona H. offered assistance.

e. Jane C. reminded all to forward her a quick email when posting a resource to the CoP. This alerts everyone to check the CoP periodically.

f. As per discussion from the previous Board meeting, Ramona H. verified and reported the MLIS student Outreach liaisons for the Illinois Chapter are as follows: Christina Gorniak for Dominican University and Mellisa Zellech for University of Illinois.

7. New Business

a. Library Advocacy Day is April 19, 2007. Nancy S. noted that ISA has arranged a Legislature Breakfast, and a rally that day.

The Board discussed the possibility of sending a rep from the Chapter to Library Advocacy Day events. The question was posed as to whether or not PR funds could be used to cover the cost of an SLA representative's expenses. It was determined that funds were available, and that appropriate expenses could be charged. Laura I. suggested that we contact Christina Stoll about the Illinois State Advisory Committee.

Action item: Laura I. will contact Christina Stoll and Gretel Stock-Kupperman at the Metropolitan Library System about taking part in advocacy activities.

8. The next Executive Board Meeting is scheduled for Feb. 26, 2007 at 4:00 PM, at Duff & Phelps.

9. Meeting pulse: 4.4

10. Motion to Adjourn. The President called for a motion to adjourn. Jane C. moved that the meeting be adjourned; Bonnie S. seconded.

Motion carried. Meeting was adjourned at 5:51 PM.