Home

Executive Board Meeting Minutes - Nov 27, 2006

Special Libraries Association – Illinois Chapter
Executive Board Meeting
27 November 2006
4:00 – 6:00 p.m.
Federal Reserve Bank of Chicago

Attendees:  Jane Candela, Susan Chenoweth, Karen Krupka, Ramona Howerton, Bonnie Tilton Sebby

  1. President called the meeting called to order at 4:06 PM.
  1. Motion to approve the minutes was brought forward by Jane C. and seconded by Karen K.
  1. President welcomed the Board and had no further comments.
  1. Review Action Items from previous meeting:
    1. Karen K. reaffirmed that Survey Monkey will not create receipts for meeting registrations. On another matter, Karen reported her responses from the Treasurer discussion list concerning the routing of Chapter Treasurer business mail to a personal address. Feedback indicates that this is acceptable procedure, and that nothing in the bylaws declared to the contrary.
    2. Bonnie S. reported that Dianna Wiggins has already, and will continue to post reminders to the listserv to pique interest in the Silent Auction.
    3. Laura I. confirmed that the Chapter Holiday Party is all set; a piano player is still being solicited for entertainment. Laura also updated the Board on the Chapter’s spring program. Joint meeting with CALL is scheduled for 18 Jan 07. Frances Roehm will provide a demonstration of Illinois Clicks. In addition, Laura is collaborating with the Metropolitan Library System (MLS) to develop a joint meeting, possibly with Gary Price as guest speaker. Other programs are in development.
    4. Jane C. clarified with Membership Chairpersons Bobbie Goering and Nalini about outreach efforts to lapsed Chapter members.  They are determining criteria for “lapsed” status. Invitations to the Holiday Party will be sent to all student members.
  1. Committee reports
    1. Programs – Laura Ikens: --Programs, Meeting Arrangements, Book Club, SLA Cares, Professional Development

                                                              i.      Registration for the Holiday Party went up today.

                                                            ii.      A Chapter member suggested that the Holiday Party be free of charge. Laura I. researched what several other organizations do concerning this matter and reported that many charge considerably more. At this point, the Chapter needs to charge for these functions.

                                                          iii.      SLA Cares:  there has been no response as yet from the committee chair concerning when the survey will be posted.

SLA Cares will survey the membership to determine the Chapter majority’s preferences for gifting.

Action item: Laura I. will contact SLA Cares committee again.

                                                         iv.      Laura I. spoke with Crystal Metagaris regarding the Feb ’07 meeting.

    1. Chapter Infrastructure – Susan Chenoweth:  Archives, Awards, Government Relations, Nominating

                                                              i.      Susan C. reported on protocol for the Treasurer reports. These reports must be sent to the Chapter Archives and retained.

Action item:  Karen K. will forward these reports to Lori Volpe. These records include several years’ records compiled on CD.

    1. Finance – Karen Krupka – Treasurers Report, Printing Services, Vendor Relations

                                                              i.      The Budget reports are revised and will be posted to the Chapter Board’s CoP.

                                                            ii.      The pooled fund is increasing. PayPal cost is reduced as the volume of use increases. This is a positive for the Chapter.

                                                          iii.      The October 06 meeting cleared a profit of $220.00

    1. Internal Communications – Bonnie Tilton Sebby – Discussion List, Informant, Internet/Homepage, KM

                                                              i.      Bonnie S. reported that the discussion list migration should be ready, but a few questions remain.

                                                            ii.      The Board decided to table the discussion concerning migrating the Chapter website to SLA HQ platform until the January meeting.

Action item: Bonnie will ask Chapter Webmaster Katrina Perez to discuss implications for the migrating the Chapter website to the HQ platform via conference call during the next Board meeting.

                             Action item: Karen K. will check about our annual donation to

                             Prairienet, at Ramona H.’s request.

    1. Membership & Vendor Relations – Jane Candela: Membership, Membership Directory

                                                              i.      Jane C. reported that Vendor Relations Chair Joyce Fedezcko needs the Chapter meeting calendar ASAP.

                                                            ii.      We do not have a vendor sponsor as yet for the Holiday Party.

Action item: Jane C. will continue to follow up with the Membership Committee concerning the lapsed member issues.

    1. Outreach & Promotion –vacant: Public Relations, Student Outreach

                                                              i.      Ramona H. reported that she would be meeting with Scott Marriott about Student Outreach initiatives.

    1. Planning & Special Projects – Laura Ikens:  Strategic Planning

                                                              i.      Laura I. reported that the Strategic Planning Committee would be meeting tomorrow evening to draft updates to the document.

  1. Old Business
    1. A motion was brought forward by Jane C. to move the two Chapter discussion lists to the SLA HQ platform. Seconded by Karen K.
    2. Clarification of Leadership Summit Stipend was discussed. Parameters are being posted on the discussion list. Recipient will be announced at the Holiday Party and receive the stipend check that evening.
    3. Continuing the discussion from the previous meeting, the Board reviewed prospective replacements for the current vacancy.  Nominations were offered and candidates were selected for contacting. It was determined that the President will appoint a replacement after she receives verification of acceptance.

Action item:  Ramona H. will contact the prospect and report the response to the Board.

    1. Laura I. reopened the discussion of prospective Diversity Chairperson. Two possible candidates were suggested, so that the post can be filled ASAP.

Action item:  Laura I. will contact the candidates and report the response to the Board.

    1. Communities of Practice demonstration / Q & A

                                                              i.      Jane C. presented a short demo of the SLA Community of Practice (CoP) being used by Board members. Discrepancies were discussed and user issues were resolved.

  1. New business
    1. Bonnie S. suggested that the Board consider seating a committee to revive the Chapter Restaurant Guide. In the past, it drove traffic to the Chapter website, and could be a fun resource, created collaboratively by our members, with a committee to solicit, edit and collate responses. The Board decided to table this discussion at this time.
  1. The next Executive Board Meeting is scheduled for 22 Jan 07, 4:00 PM, at Duff & Phelps.
  1. Meeting Pulse:  4.4 / 5.0
  1. Motion to Adjourn. The President called for a motion to adjourn. Jane C. moved    that the meeting be adjourned; Bonnie S. seconded. Motion carried. Meeting was adjourned at 5:29 PM.